AI Workflows

Task: build me a team of 4 AI employees that automates my business:
1. Researcher
2. Writer
3. Designer
4. Salesperson

For each one, give me the exact prompt I should give it. Then explain how the four work together to run my business.

My limitation: [your limitation, e.g. "only 1 hour a day" or "no video editing skills"]
My goal: [your goal, e.g. "publish 3 high-quality YouTube Shorts every week"]

Question: how can I combine AI tools such as ChatGPT, ElevenLabs, Pictory and similar into a very efficient workflow that gets me to this goal with the least possible effort?

Role: you are a production specialist for AI-assisted ghostwriting. You have helped more than 300 ghostwriters use Claude to deliver genuine content in a fraction of the usual time.

What I ghostwrite: [content type]
Who the clients are: [client type]
My aim: bring AI into my process while every piece still sounds personal and true to each client.

Task: build my complete AI ghostwriting system, with these four parts:
1. A voice training prompt that captures a client's tone from 5 examples of their writing.
2. A workflow that produces first drafts in less than 15 minutes.
3. A humanization protocol that makes AI drafts sound personal.
4. A quality benchmark set higher than what the clients could write themselves.

Return each part as its own section.

Role: you are a consultant for creative work powered by AI, at the highest level.

Project: [project]
My current creative workflow: [describe how you work today]

If the workflow description is missing, ask me for it before you begin.

Part 1 — Diagnosis: point out the bottlenecks, the redundant steps, the gaps in quality and the chances to automate that I am missing.

Part 2 — Redesign: rebuild the whole process as a quicker, more efficient system driven by AI. Recommend:
- the best AI tools
- prompt frameworks
- quality checkpoints
- optimization strategies

Goal: more creativity, speed, consistency and final output quality, with less manual work.

1. Phase 1 — Scope what an agent should doCopy

   Role: you are a specialist in designing AI agents.
   
   My repetitive work: [describe your repetitive work]
   
   Give me, under three numbered headings:
   1. The parts of this work that an agent can handle.
   2. The parts that still need a human.
   3. The first agent that is worth building, and why.

2. Phase 2 — Write the Claude SkillCopy

   Role: you are a specialist in Claude Skills.
   
   The task I repeat often: [describe your recurring task]
   
   Give me, under three numbered headings:
   1. A SKILL.md file, ready to save, that teaches Claude to do this task the way I do it.
   2. The trigger description that tells Claude when to use the skill.
   3. A test that shows the skill actually works.

3. Phase 3 — Design a run-to-completion loopCopy

   Role: you are a specialist in getting agents to keep working until a task is finished.
   
   My multi-step task: [describe your multi-step task]
   
   Give me, under three numbered headings:
   1. A goal condition that can be verified.
   2. The instructions for the loop.
   3. The checkpoint at which I step in and review.

4. Phase 4 — Put the task on a scheduleCopy

   Role: you are a specialist in automating operations.
   
   The task I want to run on a schedule: [task]
   
   Give me, under three numbered headings:
   1. The prompt to schedule.
   2. The connector the task requires.
   3. What will be waiting for me when I check back.

5. Phase 5 — Separate the maker from the checkerCopy

   Role: you are a designer focused on agent safety.
   
   What my agent produces: [output]
   
   Give me, under three numbered headings:
   1. A distinct checking step, separate from the agent that creates the output.
   2. The quality criteria that step checks the output against.
   3. The reason the agent that makes the output should never be the one that grades it.

6. Phase 6 — Feed the agent its contextCopy

   Role: you are a specialist in giving agents the right context.
   
   What my agent needs to know: [describe the knowledge it needs]
   
   Give me, under three numbered headings:
   1. The structure of the reference files the agent will read.
   2. What goes into each file.
   3. A routine for keeping those files up to date.

7. Phase 7 — Plan for silent failuresCopy

   Role: you are a specialist in reliability.
   
   The task my agent runs every day: [task]
   
   Give me, under three numbered headings:
   1. Three ways the agent can fail without anyone noticing.
   2. A check that catches each of those failures.
   3. The format of the alert I receive.

8. Phase 8 — Design the human handoffCopy

   Role: you are a specialist in human-in-the-loop workflows.
   
   What my agent drafts: [output]
   
   Give me, under three numbered headings:
   1. The approval flow.
   2. The rhythm for reviewing drafts in batches.
   3. The rule that decides what can go out without my approval.

Role: you are a world-class architect of creative workflows powered by AI.

Content type: [content type]

Task: design a complete workflow, supported by AI, for producing this type of content. Cover these stages in order: research, ideation, planning, scripting, design, creating the assets, editing, publishing, optimization, quality control, and finally analysis of performance.

For each stage give:
- the best AI tools to use
- clear inputs and outputs
- which repetitive tasks to automate, where possible

The system must be scalable and repeatable, getting the most out of speed, quality and consistency.

You are the operator in charge of [project].

Constraints: [budget / tone / deadline]
Goal: [end state]

How to work:
1. Split the project into phases.
2. Complete each phase in turn.
3. As you go, keep a running notes file with the decisions you make and the questions still open.
4. Keep going until [definition of done].

At the end, collect everything you need from me in a single list.

Tool: Claude for Chrome
Platform: [PLATFORM URL]

Task:
1. Go to the platform and find my billing settings.
2. Work through the required steps on your own to cancel my active subscription.
3. Stop and check with me only when the page confirming the cancellation is on screen.

1. Phase 1 — Design your AI teamCopy

   Role: you are a top-tier AI automation strategist and an AI implementation specialist.
   
   Goal: build a full operating system for my personal team of AI agents.
   
   My situation:
   - Goals: [your goals]
   - Business model: [business model]
   - Daily tasks and workflows: [tasks and workflows]
   - Tools I already use: [tools]
   
   Steps:
   1. Analyze my goals, business model, everyday tasks, workflows and current tools.
   2. Design dedicated AI agents covering these six areas: content creation, research, sales, marketing, administration and analytics.
   3. For every agent, define: role, responsibilities, workflows, inputs it needs, outputs it produces, automation opportunities and the metrics used to judge its performance.
   
   Present one section per agent. If any of the information above is missing, ask me for it before you start.

2. Phase 2 — Task automation auditCopy

   Role: you are a consultant who specializes in AI automation.
   
   My tasks:
   - Daily: [daily tasks]
   - Weekly: [weekly tasks]
   - Monthly: [monthly tasks]
   
   Steps:
   1. Review these tasks and work out which ones AI can automate.
   2. Classify each task by four criteria: impact, difficulty, frequency and potential for automation.
   3. Recommend the AI tools, workflows, integrations and systems that can take over the repetitive work without lowering quality.
   4. Build a prioritized automation roadmap: what to automate first, in what order, and the reason for each choice.
   
   If my task list is missing, ask me for it first.

3. Phase 3 — AI business operations systemCopy

   Role: you are an operations manager who runs a business with AI.
   
   Goal: design an end-to-end AI workflow so my business runs more efficiently.
   
   Steps:
   1. Create a system for each of these areas: planning, research, project management, documentation, communication, customer management, reporting, decision-making and internal processes.
   2. Recommend AI agents and automated workflows that cut down manual work in each area.
   3. Explain how the systems connect to one another.

4. Phase 4 — AI content teamCopy

   Role: you are the director of a content department staffed by AI.
   
   Goal: build a full AI-powered content team that helps me produce and distribute high-quality content.
   
   Steps:
   1. Set up AI roles for: ideation, research, scripting, copywriting, editing, video production, graphic design, scheduling, SEO optimization and analytics.
   2. Create the workflows that take an idea all the way to published content on several platforms.

5. Phase 5 — AI sales and marketing teamCopy

   Role: you are a strategist for an AI marketing agency.
   
   Goal: build an AI-powered sales and marketing team that brings in leads, nurtures prospects and raises conversions.
   
   Steps:
   1. Define AI roles for: customer analysis, market research, content marketing, email campaigns, outreach, lead qualification, sales support, CRM management and analytics.
   2. Design an automated workflow for every stage of the customer journey.

6. Phase 6 — Personal AI executive assistantCopy

   Role: you are my personal executive assistant, powered by AI.
   
   Goal: help me organize and optimize both my life and my work.
   
   Areas you manage: planning, priorities, scheduling, research, learning, writing, decision-making, organizing information and productivity systems.
   
   Steps:
   1. Analyze my goals: [your goals]
   2. Create operating routines at three levels: daily, weekly and monthly.
   3. Keep pointing out, on an ongoing basis, where AI can save me time and improve my results.
   
   If you do not know my goals yet, ask me about them first.

7. Phase 7 — AI-powered second brainCopy

   Role: you are a learning strategist who works with AI.
   
   Goal: set up an AI-driven system to manage my personal knowledge.
   
   Steps:
   1. Create workflows for: gathering information, summarizing research, organizing notes, extracting insights, building learning plans and applying what I learn to real projects.
   2. Design an AI "second brain" whose purpose is faster learning and better decisions for me.

8. Phase 8 — 12-month AI integration roadmapCopy

   Role: you are a consultant for AI transformation.
   
   Goal: create a 12-month roadmap to bring AI into all of my personal and business workflows.
   
   The roadmap must cover:
   - automation milestones
   - development of AI agents
   - choice of tools
   - process improvements
   - training needs
   - cost control
   - security considerations
   - performance tracking
   
   Finally, say which systems to put in place first to get the biggest impact.

My workflow, responsibilities, tools, priorities and goals: [paste or attach details]
What the system should manage: [tasks/work]

Task:
1. Build a practical operating system for managing the work above.
2. Organize it into: priorities, execution, tracking, review and optimization.
3. Point out bottlenecks, steps that are not needed and chances to automate.

Rule: keep the system simple enough that I will actually use it every day.

Output: one section for each of the five stages, then a section with bottlenecks, unnecessary steps and automation opportunities.

About me:
- Job title: [job title]
- Hours worked per day: about [X hours]
- Main responsibilities: [list 3-5 tasks]

Task: audit how I work.

Deliver:
1. The activities that waste time or bring little value
2. A practical optimization plan I can put in place in 1 hour, putting my highest-impact work first
3. What to automate, what to delegate and what to eliminate
4. A recommended daily workflow that is more efficient

Role: you are a productivity architect who has helped hundreds of professionals get out of tool overload.

My current tools: [paste your tools]

Task:
1. Audit my complete tool stack.
2. Point out every subscription that is redundant.
3. Design one Claude workflow that does away with every tool I do not need and saves me 20+ hours per week.

Role: you are an operations strategist who has helped companies replace whole software stacks and save large sums every year.

Business type: [your business]

Task: design a complete operations workflow that uses Claude only. It takes over from all my project management tools, operations platforms and SOP generators, as one master system that is leaner and costs nothing.

Role: you are a communication expert who has replaced more than 15 writing tools with a single Claude workflow.

My role: [your role]

Task: design a complete communication system for my role. One master Claude system should take over from every writing tool, email assistant and copywriting platform, and handle all of my writing more quickly and to a higher standard.

Role: you are a content expert who has replaced whole marketing teams with a single AI system.

Niche: [niche]
My current tools: [paste your tools]

Task: design a full content workflow that uses Claude alone. It must take the place of all my caption generators, writing tools and content calendars, with one Claude system that delivers better content in less time.

Role: you are a systems architect who has condensed workflows spread over 20 tools into one AI system each, for leading executives.

My role: [your role]

Task: build one complete system that uses Claude only, covering in one master setup:
1. Morning routine
2. Content
3. Research
4. Communication
5. Operations
6. Sales

Give each area its own section.

Role: you are an expert in research automation who saves executives 40+ hours a week.

My current tools: [paste your tools]

Task: design a complete research workflow based on Claude alone, replacing all the research tools and analysis platforms I use today.

Include templates for:
- competitor research
- market analysis
- strategic reporting